Kissflow HR

 

Kissflow HR

 

The only HR software that is willing to change for you

Manage all your HR processes from hire to retire in a single place

 

HR cloud processes kept simple, made smarter

 

Features

 

• Applicant Tracking

 

Attract and hire the best talent

Speed up your hiring cycle with built-in talent pools and one-click job posting

 

Smart job publishing

Automatically distribute your job ads to a variety of effective job portals in a single click

 

 

Social collaboration

Enable your entire hiring team (HR, hiring managers, interviewers, and decision makers) to communicate in real time

 

Interview feedback

Gather qualitative experience feedback from candidates to enhance and refine the interview process

 

 

Your secret to recruitment success

Identify, attract, engage, and hire the best candidates

 

 

Streamlined process

Accelerate the hiring process with custom workflows, automated alerts, and ready-to-use templates

 

 

Seamless experience

Offer a seamless experience from the first touch point to background verification and offer rollout

 

 

Real-time tracking

Get detailed visual rich reports that show which recruitment strategies work best and which waste money

 

 

Employee referrals

Turn your existing employees into brand ambassadors and amplify your reach using their referrals

 

 

Competency mapping

Prepopulate data onto a new requisition using our skills library, job profile templates, and more

 

 

Talent pool

Build a high-quality database of promising past candidates to help with future recruitment needs

 

• Employee Onboarding

 

Build an engaging onboarding process

Streamline every step from documentation to asset allocation and training setup

 

Lasting impression

Create a dynamic employee onboarding process that offers every new hire a positive and memorable onboarding experience

 

 

Paperless onboarding

Keep the onboarding process paperless and free from human intervention with online onboarding checklists and workflows

 

 

Employee self-service

Empower employees to submit documents, manage their profile, connect with their peers, and have productive discussions

 

 

Make onboarding memorable

Impress new joinees from the first day with a thoughtful and dynamic onboarding experience

 

 

Automated checklists

Track and execute all steps in the employee onboarding process with automated checklists

 

 

Collaboration platform

Enable stakeholders to have discussions and make announcements using Kissflow Channels

 

 

Effortless integration

Integrate seamlessly with other third-party solutions like ERP, payroll systems, and more

 

 

Digital signature

Use the DocuSign connector to ensure legal compliance in your HR documentation process

 

 

Smart notifications

Automated alerts help stakeholders complete tasks like asset allocation without any delays

 

 

Employee database

Store and manage all employee documents in a cloud database to improve accessibility

 

• Performance Management

 

Create a performance-driven culture

Customize a performance review process that meets your unique needs

 

The most accurate picture

Get a 360-degree view of employee performance metrics that matter (timeliness, work efficiency, and other KPIs) from your dashboard

 

 

Make your reviews qualitative

Collect, measure, and manage employee performance data to spot performance gaps, identify top performers, and reduce turnover

 

 

Performance action plans

When employee performance slips up, managers have the option to initiate a performance improvement plan right from the review panel

 

 

Performance management made easy

Enhance employee performance, improve employee engagement, and reduce churn

 

 

Custom training plan

Keep your employees engaged with a robust training plan that suits their individual performance trends

 

 

360-degree feedback

Collect constructive feedback from multiple sources including clients, subordinates, peers, and more

 

 

Performance analytics

Capture all employee milestones accurately with automated alerts and configurable, visual-rich reports

 

 

Goals and milestones

Steer employees in the right direction by setting SMART goals (KRAs & OKRs) and monitoring progress

 

 

Customizable workflows

Build a dynamic performance review process with rule-based workflows and conditional accessibility

 

 

Rewards and recognition

Identify, reward, and retain top performers in a team with a tailor-made reward and recognition program

 

• Attendance and Time

 

Paperless time and attendance tracking

Retrieve insights to spot employee working trends and optimize productivity

 

Customize your time logs

Configure unique time schedules, workweek, week offs, and holidays list depending on your unique business and process requirements

 

 

Empower your employees

Manage timesheet entries by offering employees a self-service option to update their working hours, time-off information, and more

 

 

Biometric and payroll integration

Integrate with biometric devices and payroll software to auto-capture employee time stamps and reduce the chance for payroll errors

 

 

Beyond timesheets and punch cards

Create a seamless and transparent system to monitor and track attendance

 

 

Quick approvals

Keep stakeholders informed with automated alerts and help them approve timesheets on time

 

 

Insightful reports

Spot employee work trends at a glance with a data-driven dashboard and visual-rich reports

 

 

Payroll integration

Connect to your payroll system with the utmost security and flexibility without manual effort

 

 

Employee self-service

Allow users to view, manage, and submit timesheets from anywhere at any time on any device

Dynamic rule engine

Automate complex pay rules to ensure accurate time log capture and enforce policy compliance

 

 

Paperless time tracking

Prevent time theft with rule-based workflows, complete audit trails, and conditional access

 

• Leave Management

 

Leave management made simple

Create, approve, reject, and manage employee leaves with ease

 

Instant overview

Record, monitor, and manage every leave request in real-time using automated validations, balance updates, and one-click visual reports

 

 

Easy policy compliance

Create leave policies, edit data fields on the digital form, and customize the time-off process to meet your unique business needs

 

 

Streamlined approvals

Apply, approve, reject, and manage leave requests from any place, any time, from any device using automated approval workflows

 

 

Hassle-free leave management

Fast-track approvals, improve transparency, and eliminate payroll errors

 

 

Custom leave policies

Create a unique work schedule for your business with custom working days, holidays, and leave policies

 

 

Approval tracking

Track the progress of your time-off requests and cancellations instantly from anywhere on any device

 

 

Interactive reports

Create easily interpretable reports that unlock actionable insights and highlight employee leave trends

 

 

Real-time calculations

Our powerful enterprise-grade calculation feature provides an error-free count of accruals and leave balance

 

 

Leave cancellation

Allow employees to withdraw and cancel leave requests without worrying about inaccurate leave balances

 

 

Payroll integration

Integrate with existing payroll systems and other software solutions to import/export data 

• Employee Offboarding

 

Saying goodbye the right way

Automate every step from exit interviews to asset retrieval and access revokal

 

Automated processes

Streamline the offboarding process and improve compliance with advanced, automated workflows, dynamic conditions, and approval-routing

 

Turnover insights

Capture and store accurate data throughout the offboarding process and analyse them to spot turnover trends and gain meaningful insights

 

 

Transparent workflows

Keep track of your offboarding process from start to finish, identifying what has been accomplished and what more needs to be done

 

Make offboarding as seamless as possible

Offer a positive and consistent experience to all exiting employees

 

 

Offboarding checklists

Track and retrieve all organizational assets from departing employees while ensuring compliance

 

 

Document trails

Maintain a record of every contract and policy agreed by former employees to minimize risk

 

 

Security notifications

Remind stakeholders to revoke the system access of former employees using automated alerts

 

 

Compliant offboarding

Integrate with other third party software solutions to minimize errors and avoid penalties

 

 

Employee resignations

Deliver a consistent and professional offboarding experience that makes resignations painless

 

 

Exit interviews

Identify the reason behind employee attritions and get a clear understanding of employee morale

 

Make hassle-free HR management a reality

 

Hire the right talent

Get your open jobs in front of the right candidates at the right time

 

 

Build an engaged workforce

Improve engagement with self-service functions and guided onboarding

 

Empower your employees

Move beyond regular appraisals with 360° feedback and actionable reviews

 

 

52% Organizations are updating their HR systems strategy proactively

 

“Kissflow is a great way to measure performance and monitoring processes. With clear visibility, we know where improvements can be made; where things are lagging and where things aren’t efficient.”

 

Jojo Mana

Director — Analytics and Collaborative Technology

 

Still Doing HR Manually? HRMS Software Will Blow You Away

 

Smart businesses don’t have time to waste completing basic and repetitive HR tasks manually or following the same lengthy processes time and time again. By investing in a Human Resources Management System (HRMS Software), though, they can quickly and easily automate these time-consuming and tedious activities, allowing HR teams to focus on more value-adding activities.

 

What is HRMS software?

HRMS software is a platform that integrates, manages, and automates many of the routine HR processes in an organization. It can perform a variety of functions including organizing and managing employee details and organizational information of a business, making it easily accessible.

 

As popularity for HRMS software has grown, there are many different systems on the market including Human Capital Management (HCM) and Human Resource Information System (HRIS), each offering varying features, and functionalities, at different price points.

 

Understanding the difference between HRMS, HRIS, and HCM

All three of these describe systems that use the power of cloud tech and information databases to control workforce management. Vendors, analysts and marketing experts alike seem to use these terms interchangeably. But there’s indeed a subtle difference between HRMS, HRIS, and HCM.

• Human Resource Management System
• Human Resource Information System
• Human Capital Management

 

There are always going to be blurred lines between the three, but here’s a simplified distinction. An HRIS offers basic HR functionalities to manage people, policies, and processes. HCM covers the talent and workforce management arena as well whereas HRMS solutions offer an array of comprehensive functionalities including payroll and benefits to serve all HR-related functions.

 

Finding the right HRMS software for your organization

With so many providers on the market, choosing the HRMS software that is in tune with your business needs isn’t always as easy as it sounds.

 

Before you go hunting, take time to consider some key questions about how your organization is likely to use the HR software. For example, are you a small business, looking for an easy-to-implement, vanilla system that suits a small budget, with the option to add on extra functionalities in the future? Or would your business benefit from a more comprehensive system, with the full range of HR features that you can fully customize across all areas of your organization?

 

Whatever the most important factors for your business are, weigh the options carefully and take advantage of free trials or customized training sessions to ensure that the HRMS software that you choose offers the right solution for your organization.

 

Here’s a 10 step checklist to help you pick the right HRMS software:

• Is the HR suite easy to interpret and use?
• Does the HR solution offer all the features you need or should you purchase individual feature bundles driving up your cost?
• How good is the technical support offered by the vendor?
• Will your confidential employee data remain secure? Does the vendor have security certifications like ISO 27001?
• Is the pricing transparent? Are there any chance for hidden charges or sticker shock?
• Does the HR solution offer with a set of standard industry specific report?
• Can you create custom reports without coding?
• How good is the integration capability of the solution?
• Is it flexible? Can you upgrade or downgrade your plan to meet business demands?
• Does the vendor have an established customer base?

 

How HRMS software can give your business an edge?

Let’s take a look at the business case for working with HR management software in your organization. Since implementing such a system is a big decision, you want to be sure that it will give tangible benefits.

 

1. Better communication across the organization

The human resources function of a business is all about its people–recruiting the best, coaching them, supporting them to solve problems, and ultimately achieving wider business performance as a result. HRMS software that frees up the HR team from a monotonous, administration-based workload means they can focus on the people-oriented tasks that make a difference.

 

2. Reduce costs and administrative burden

HR team members are responsible for carrying out multiple tasks on a daily, weekly, and monthly basis, from recruiting and onboarding new employees to managing the performance appraisal process of the business. An HR system that can seamlessly automate workflows, update changes to employee information, and capture key business data and people-based KPIs at the touch of a button has the potential to save both time and money when compared to manual processes.

 

Using HRMS software to automate HR processes in your organization is highly likely to save you money on administrative costs in the long run, even taking into account the initial outlay of the system and ongoing running costs. For example, it’s likely that you’ll need to employ fewer HR administrators to perform manual administrative duties.

 

3. Ensure consistency and timely data analysis

HRMS software makes it easy to track employee information, such as absence data, turnover figures, and a host of other key HR metrics. Your business will benefit from having access to such data, as well as the ability to analyze it effectively to support critical business decisions and formulate future business strategies.

 

What are the key functionalities of an ideal HR suite?

HRMS suites aren’t a one-size-fits-all system, but one that can be easily configured and customized to meet the needs of your business perfectly. Different systems have different functionalities–even within the same system, you can usually choose the features you want to include in your package.

 

Here’s a brief overview of some of the most common and useful functionalities:

 

1. Recruitment and onboarding

HRMS software allows organizations to configure workflows for smoother and more streamlined candidate shortlisting, hiring, production of offer letters and contracts, and creation of employee records and onboarding.

 

2. Performance and talent management

Add automation to the annual performance appraisal process by creating template forms and workflows to collate employee performance feedback. Run reports to analyze employee performance across the business, and identify training needs or future promotion opportunities.

 

3. Scheduling and time management

Line managers can coordinate the working patterns of their team, authorize their time off requests, and ensure sufficient cover for busy periods quickly and easily by using the automated functions available in most HRMS platforms.

 

4. Analysis of workforce data

Users can run a range of reports to produce meaningful statistics about their workforce and use this information to underpin the people strategy of the organization.

 

The five most popular HRMS software

Once you’ve taken stock of your requirements, it’s time to pick the right HRMS. There’s no such thing as the perfect solution for everyone–you should pick according to your organization’s unique needs.

 

That said, these are 5 popular choices: a good place to start your search.

 

1. BambooHR

Designed for small to medium-sized businesses, BambooHR offers a range of HR services, including the likes of Applicant Tracking System (ATS), leave management, timesheets, and onboarding. With this comprehensive tool, HR users won’t have to switch between software solutions for each specific HR function.

Pros: Easy to use, consistent user experience, and advanced reporting

Cons: Lack of support for integrations, simplistic workflow layouts, inflexible workflows

 

2. Kissflow HR Cloud

Kissflow HR Cloud offers an end-to-end suite of HR applications designed to optimize the hire-to-retire cycle; of which the system includes recruitment management, employee onboarding, performance management, time management, and learning management capabilities. The attention to industry standards, HR processes, relevant reports and compliance parameters makes Kissflow HR Cloud a user-friendly yet powerful HR software that is deep in domain knowledge.

Pros: User-friendly interface, cost-effective pricing model, qualitative reviews

Cons: Lack of payroll and benefits management functionalities

 

3. Workday

Designed primarily for enterprises, Workday HCM (Human Capital Management) helps users gain insights into global workforces. Designed with an impressive user experience, this tool is designed to drive employee engagement. HR-specific features include Reporting, Analytics, Global Compliance, Audit and Internal Controls, Workforce Planning, Recruiting, Talent Management, Learning, Compensation, Benefits, Payroll Management, Time and Absence, and Expenses.

Pros: Powerful enterprise tool, complete visibility, user experience
Cons: Overkill for SMBs, lack of training, lack of support from Workday team

 

4. Namely

This is a comprehensive HRIS, or HR Management software. Functions covered include Payroll, Benefits management, Talent management, Time management and ESS. Namely is targeted at growing SMBs.

Pros: Comprehensive solution, cloud-based HR tool, good support

Cons: Occasionally needs workarounds, some modules too simplistic

 

5. SuccessFactors

This HRMS software tool is branded as a people-centric solution that puts users at the center of its approach to HR. SuccessFactors includes tools to take care of Core HR and Payroll, Time and Attendance Management, Learning and Development, and more. Some users have expressed concern over it not being comprehensive enough as an HR tool.

Pros: Human-centric tool, ease of use

Cons: Issues with integrations, gaps in functionality, customer service after SAP takeover

 

Conclusion

A good HRMS software automates mundane administrative tasks and allows HR leaders to focus on strategic functions, regardless of an organization’s size. By implementing an HR management system businesses can boost employee engagement and reduce turnover.