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CodeTwo Exchange Rules 2019

CodeTwo Exchange Rules 2019

 

Email signature and disclaimer management for Exchange 2019, Outlook & mobiles

 

CodeTwo Exchange Rules 2019 is a powerful email signature and disclaimer management solution for Exchange Server 2019. This server app allows you to centrally create, deploy and automate signatures for all employees in your organization. In addition, it also comes with many advanced features that give you additional and smart mail flow actions and conditions.

 

Take full advantage of all the program’s functionalities to:

 Centrally manage email signatures across your organization

 Design uniform signature layout for all employees by using an HTML editor

 Set up separate signature templates for different departments, individual users or selected recipients

 Compose email signatures with images to add a professional touch to them

 Increase brand awareness by inserting marketing banners to all outgoing emails

 Make your signatures appear directly under the latest message in an email thread

 Include email disclaimers and stay compliant with legal regulations

 Ensure signatures are always inserted into emails, even when sent from mobile devices (Android, iPhone/iPad, etc.)

 

Supported systems

CodeTwo Exchange Rules 2019 is specifically intended for Exchange Server 2019 and can also be installed on the Core version of Windows Server. The program is also available for other versions of Exchange Server: Exchange 2016, 2013, 2010 and 2007.

 

Key features

 

Central deployment and management of email signatures

The Administration Panel of CodeTwo Exchange Rules 2019 serves as a control center for all signature-related operations. You can easily create, edit and deploy organization-wide email signatures without any impact on Exchange users or the availability of your email server. The program will insert signatures and disclaimers automatically into all or particular messages based on the set-up email rules and applied conditions or exceptions.

 

Fully automated and standardized disclaimers

Adding disclaimers to business emails can help you meet various legal obligations. The program allows you add uniform disclaimers, legal notes or similar legal statements at the very bottom of emails. With the proper configuration in place, no message will leave your organization without appropriate legal disclaimer.

 

Design multiple email signatures for different situations

You can deploy different email signatures for different employees, departments (distribution groups), etc. Moreover, the program lets you design multiple signatures for a single user and use them in different situations, e.g. only in new messages, replies, internal or external emails, etc.

 

Include graphics in your signatures

Add a personal touch to emails and strengthen brand identity at the same time by using a built-in signature editor to insert employee photos and company logo into the signatures. You can easily embed multiple images in emails, making your signatures look professional across different email clients and devices.

 

Pull data from Active Directory into email signatures

Email signatures can be efficiently propagated with users’ data imported from Active Directory. This allows you to create one signature template and still use it for all employees – their email signatures will be personalized automatically.

 

Easy-to-use HTML signature editor

You don’t have to be an HTML expert to design eye-catching email signatures that can be successfully used in everyday business correspondence. The built-in "what you see is what you get" editor allows you to create HTML, RTF, and plain text signature templates by using a user-friendly GUI. Inserting graphics, social media buttons or even Active Directory attributes is as easy as one-two-three.

 

Well-designed signatures sent from smartphones

With CodeTwo Exchange Rules 2019, you can rest assured that signatures and disclaimers will be added to all your messages, regardless of email client or device used (Windows, Android, iOS, BlackBerry, etc.). Moreover, email signatures will look the same as if they were send using Outlook or OWA. Just make sure all emails are coming through your Exchange Server.

 

Signatures visible in Sent Items

The Sent Items Update feature allows you to add signatures to messages saved in the Sent Items folder. Use this opportunity to verify if a proper signature or disclaimer has been added to the sent email or just check how the signature looks like.

 

Turn your emails into marketing tools

Insert marketing banners linked to specific landing pages, send different banners to different recipients, or create time-specific signatures that contain links to special offers – the program comes with many features that will allow you to run effective and personalized email marketing campaigns without much effort. A built-in scheduler allows you also to specify time ranges during which particular signatures will be added to outgoing emails.

 

Adjustable email signature location

You are not limited to placing your signature at the bottom of an email. CodeTwo Exchange Rules 2019 lets you edit the top, left and right section of the email as well. Additionally, you can specify if you prefer having the signature added at the bottom of the entire email conversation or under the latest email.

 

vCard QR codes for emails

Use the signature template editor in the program to create QR codes that store information about the email sender (imported from Active Directory) in a vCard format and insert them to your email signatures. That way the recipients of the message can quickly add its sender to their contact lists.

 

Dry run created rules

Once you design all your signatures and create rules for adding them to specific emails, you can take advantage of the Rules Tester feature to check if everything works as intended. There’s no need to perform any test in your production environment.

 

Easy to deploy and work with

Simply download the program and install it in your Exchange 2019 environment – the whole procedure shouldn’t take more than a few minutes to complete. Installation on Windows Server 2019 Core is also supported. The program comes with sample rules and email signatures that, in connection with the very intuitive user interface, can help you familiarize yourself with all its functionalities.

 

Maximum data security guaranteed

CodeTwo Exchange Rules 2019 is developed and heavily controlled against our ISO/IEC 27001 and ISO/IEC 27018-certified management system to ensure the best information security and personal data protection possible. All security-related functionalities are available out of the box and are introduced at the earliest stages of the software development life cycle.

 

Comparison between CodeTwo email signature software for Exchange and Exchange mail flow rules

Learn about the differences and similarities between the CodeTwo on-premises email signature management tools and the native mail flow (transport) rules in Exchange. See how CodeTwo software complements the native mechanisms and provides brand new possibilities for inbound and outbound mail flow communication management.

 

Product

CodeTwo Exchange Rules Pro

CodeTwo Exchange Rules

Mail flow rules in Exchange Server

Platform

Exchange 2019, 2016, 2013, 2010 and 2007, as well as mixed-Exchange environments (the product supports all Exchange Server versions)

Exchange 2019 / 2016 / 2013 / 2010 / 2007 (a separate product for each version of Exchange Server)

Exchange Server on-premises

Supported email clients

All (including mobile devices)

All (including mobile devices)

All (including mobile devices)

Images and logos embedded in signatures as inline attachments (no need to download images)

V

V

X

Signatures visible in Sent Items

V

V

X

Signatures under replies and forwards

V

V

X

Signature template editor (HTML, RTF, plain text)

V

V

X

Customizable signature templates

V

V

X

Different signatures for internal and external correspondence

V

V

V

Signatures as headers or side banners

V

V

X

Active directory data in signatures

V

V

V

Active directory placeholder picker

V

V

X

Autoremoval of empty Active Directory fields

V

V

X

Multi-value Conditional AD placeholders

V

V

X

Custom Active Directory fields

V

V

X

Forcing email format

V

X

X

Restoring images removed by iOS devices (iPhone, iPad)

V

V

X

Multiple rules per message

V

V

V

Rule scheduler

V

V

X

Access rights to rules

V

V

X

Rule setup/design delegation (e.g. to Marketing)

V

V

X

Multitenancy support

V

X

X

Additional email processing features

V

X

V

24h technical support

V

V

X

 

 

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