CodeTwo Backup for Exchange

CodeTwo Backup for Exchange

 

Granular backup and recovery tool for Exchange Server and SharePoint

 

CodeTwo Backup for Exchange is a secure, all-in-one Microsoft Exchange mailbox, public folders and SharePoint backup solution that lets you create and manage backup copies of your data and store it on your local drives. This server app also performs data restore operations on all levels of granularity – from individual items to whole mailboxes or SharePoint sites. The smart item versioning mechanism lets you undo data loss or damage caused by user errors and other factors.

 

Key benefits

 

 

Automatic backup of Exchange mailboxes

Easily managed automatic backup of Exchange mailboxes, including archive (in-place archive) mailboxes. Use CodeTwo Backup for Exchange's graphical console to schedule incremental backups, perform one-time archiving actions, browse through backed up mailboxes, recover deleted items, restore data to original or new locations, and more.

 

 

Automatic backup of Exchange public folders

Create backup copies of public folders and save them to your local storages. Stay assured that no vital emails, contacts, calendars or any other items are permanently deleted from your Exchange organization. 

 

 

Automatic backup of SharePoint data

CodeTwo Backup for Exchange lets you create automatic backup copies of SharePoint 2016 and 2013 data and keep it safe on another location. You can keep copies of entire site collections, individual sites, libraries, and even single files. Then, easily restore SharePoint data to the same or another location any time you need.

 

 

Support for Microsoft 365

CodeTwo Backup for Exchange allows you to back up and restore Microsoft 365 data as well, i.e. Exchange Online mailboxes and public folders, SharePoint Online site collections and team sites, as well as OneDrive for Business user data.

 

 

Migrate SharePoint

Use CodeTwo Backup for Exchange to migrate the content from one on-premises SharePoint instance to another. The program will let you easily download data from the source SharePoint environment and then restore it to a different SharePoint site, library, or folder, on the same or another environment.

 

 

Multiple backup scenarios

You can configure the application to run cyclic incremental backups of your mailboxes and public folders, or perform a one-time backup job creating a snapshot of your mailbox and/or public folders database. CodeTwo Backup for Exchange operates in the background and is invisible to end-users.

 

 

Efficient and reliable

CodeTwo Backup for Exchange keeps backed up data in storages that are more efficient in terms of data allocation, and easier to browse and manage than built-in Microsoft Exchange repositories. The application lets you create multiple points of recovery, ensuring that all versions of your data are there when you need them most.

 

 

Incremental backups

Set CodeTwo Backup for Exchange to create recurring incremental backups of mailboxes and public folders. The first cycle will create a full copy of the selected scope of data. In consecutive cycles, the program will only add layers containing changes in Exchange mailboxes and/or public folders.

 

 

Storage archiving and exports to PST

Ensure 100% security of your data by running automatic archiving jobs on storages. You can also set CodeTwo Backup for Exchange to export backed-up Exchange data to PST files, letting you diversify your backup.

 

 

Retention policies

Manage used disk space by defining retention policies for your storages, archives and PST exports.

 

 

Centrally managed

One computer and an account with Domain Admin credentials are all you need to gain full control over backup copies of all mailboxes and public folders in your organization. No PowerShell scripts and additional tools are necessary.

 

 

Brick-level backup copies

Run backup jobs for selected mailboxes, items older or younger than a defined number of days, or specific folder types. CodeTwo Backup for Exchange creates backup copies which reflect the structure of source mailboxes. Items can be easily found and previewed in the program's graphical Administration Panel.

 

 

Granular recovery

Thanks to the granularity of backup copies created by the application, its administrator can easily restore data in bulk or on a one-by-one basis. With the point in time restoration feature in place, successive versions of data can be browsed, previewed and restored at will.

 

 

User-friendly search tools

CodeTwo Backup for Exchange comes with a filter-assisted search tool and with full preview of backed up items. You can filter items on the basis of keywords, time frames and other item attributes.

 

 

Restore items to source or other location

By default, CodeTwo Backup for Exchange suggests restoring items to the folder they were downloaded from. But you can also tell the program to restore data to other folders (even newly created) or even different mailboxes.

 

 

All folder types

You can back up all types of Exchange folders, be they email, contacts, calendars, tasks, journals or notes. It's also possible to exclude special folders such as Junk E-mail from being backed up.

 

 

Support for physical and virtual machines

Choose which option is the most convenient for you and install the program on your local PC or a Windows-based virtual machine on-prem or in the cloud (e.g. on Microsoft Azure Virtual Machine).

 

 

Minimize expenses and maximize efficiency

You can back up multiple Exchange and SharePoint servers using the same license key. Deploy CodeTwo Backup for Exchange on any number of computers, create multiple backup repositories, and automate all your backup and recovery administration tasks in your organization.

 

 

Invisible to end-users

The application communicates directly with your mailbox servers and does not interrupt the availability of services. This lets users carry on working while the backup is performed. 

 

 

Security by default

To protect the data processed by CodeTwo Backup for Exchange, our software incorporates various security measures that are implemented according to requirements defined in our ISO/IEC 27001 and ISO/IEC 27018-certified Information Security Management System. All security options are enabled without the need to set anything up. 

 

 

Legal requirements

Use CodeTwo Backup for Exchange to fulfill legal requirements and avoid unpleasant legal actions or fines for not respecting the law. Check what legal acts may affect your company and make sure that you comply with the law. 

 

Supported platforms

 

Windows Server 2019 / 2016⁽¹⁾ / 2012 R2 / 2012 / 2008 R2 / 2008
Small Business Server 2011
Windows 10⁽²⁾ / 8.1 / 8 / 7

 

Exchange Server 2019 / 2016 / 2013 / 2010 SP1
Small Business Server 2011
SharePoint Server 2016 / 2013

 

Support only for 64-bit versions

 

Central, automatic, intuitive

• Backup jobs: Use backup jobs to manage all aspects of Exchange mailbox, public folders and SharePoint backups - scheduling, scopes of data, filtering, and more.
• Continuous incremental backup: After creating a full copy of mailbox, public folder or SharePoint data selected by the admin, subsequent backup cycles save differential data as new versions.
• Unlimited storage: Unlike cloud-based backup solutions, CodeTwo Backup for Exchange does not limit the amount of data you can store.
• Data selection and filters: Manage the breadth of your backup. Select mailboxes, filter items based on their age, and exclude special folders.

 

Flexible and user-friendly

• Custom backup settings: Create one-time or continuous backup jobs, determine the range of data you want to backup, configure activity periods, and more.
• Central management: Only one admin account necessary to take charge of backups and recoveries for all mailboxes, public folders and on-premises SharePoint data in your Exchange organization.
• Easy to learn and manage: The program's graphical user interface provides direct access to all features. No need for additional configuration or scripting.
• Runs in the background: Once you set up all the backup jobs you need, you can close the program and leave it to work in the background.
• Deployment on virtual machines: You can install CodeTwo Backup for Exchange on physical as well as virtual machines.

 

Granular and customizable

• All types of mailbox folders: The application lets you back up all mailbox folders, e.g. emails, contacts, calendars, tasks, notes, journal, etc.
• Filters: Choose which mailboxes you want to back up. Limit the scope of data or back up full mailboxes.
• Granular restore feature: Restore Exchange mailboxes, folders, or individual items as well as entire SharePoint site collections, single lists, libraries, folders or single items, backed up at any point in time. Decide for yourself which healthy versions of data from previous backup cycles you want to recover.
• Data versioning: In incremental backups, the first cycle creates a full copy of the selected scope of data. Subsequent cycles add layers containing only changes detected within the scope. Item versions can be easily previewed and restored one-by-one or in bulk.
• Easy browsing and item preview: A filter-based search assistant lets you quickly find what you're looking for. The preview feature enables you to take a look inside backed up items and their previous versions.
• Native archiving, exports to PST, retention: Protect your backup copy by saving Exchange and SharePoint data in the program's native archive or by exporting mailboxes and public folders to PST files. Control the size of the at-hand backup and archive by setting retention policies.

 

Benefits

• Backup rotation: Perform frequent backups to an on-site storage and archive backed-up data to a medium stored off-site every couple of months.
• Mailbox snapshots: Thanks to the smart data versioning mechanism, CodeTwo Backup for Exchange lets you recover clean snapshots of mailboxes/folders/items that have been altered due to user error or external causes.
• Data moves: CodeTwo Backup for Exchange's restore jobs can be customized to the point where you can easily move chunks of data between different locations.
• Legal compliance: Meet legal requirements regarding retention of electronic records.
• Invisible to end-users: During the creation of backup copies availability of resources is not interrupted.

 

Why CodeTwo Backup for Exchange is secure?

 

CodeTwo Backup for Exchange is a solution developed to help companies secure their emails, contacts, calendars, and other Exchange mailbox contents, as well as public folders and SharePoint. See how the program protects your business data.

 

 

 

 

ISO/IEC 27001 & 27018

All features of the program that relate to security are implemented in accordance with our Information Security Management System (ISMS) that is compliant with ISO/IEC 27001 and ISO/IEC 27018. This means, among other things, that each change or update to the program is made with data security in mind and that all security options are always active by default. To guarantee the maximum protection of your personal data, the ISMS is also routinely audited and improved.

 

Data encryption

To ensure data security, CodeTwo Backup for Exchange encrypts data while its being backed up. Each backup copy and archive file created by the program is encrypted as well. As a result, a user who is not allowed to read and edit the backup contents will not be able to access it.

 

Recovery key to deal with unexpected events

Just in case the password that protects the storage is lost, the program generates a special Recovery key that lets you recover data inside that storage. Although this scenario may not be very likely to happen, the program is already prepared to help you out.

 

Storages protected with password

Corporate data should not be accessed by anyone who is not allowed to manage it. That is why CodeTwo Backup for Exchange gives you an option to protect each storage with a password so that no unauthorized person can access and modify its contents.

 

Diagnostics and monitoring

CodeTwo Backup for Exchange has been equipped with a notification and real-time diagnostic mechanism to keep you informed on events that you want to know about. The program reports the results of the backup process directly in the Administration Panel or sends you important notifications directly to your email address so that you can react in a timely manner.

 

No third party keeps your Exchange mailbox data

CodeTwo Backup for Exchange operates directly in your environment and saves all the backed-up data to your company’s local storage. This means that no person from outside the company or from a third-party service can see your emails, contacts, calendars or other mailbox data. Only authorized employees or administrators will be able to access the data storage to manage all backup copies.

 

Invisible to end users

When the program backs up Exchange mailboxes, end users can work as usual with no interruptions. There is no risk of losing or damaging emails, contacts, calendars or other items while the backup process is performed on mailboxes currently in use.

 

Reliable and solid backups

The program guarantees high reliability and stability of backups in case any piece of data needs to be quickly browsed and recovered. CodeTwo Backup for Exchange also allows you to run automatic backup jobs that will work continuously or at the scheduled time periods to make sure that company backups are constantly updated with new mailbox, public folders or SharePoint data.

 

Secure data restoration

There would be no point in creating backups if you could not quickly recover the backed-up data or could not restore it at all. CodeTwo Backup for Exchange ensures efficient and secure data restoration when it is needed. You can easily recover even single emails to comply with both legal and internal requirements.

 

24-hour technical support

No matter when you find it necessary to contact our support team, CodeTwo highly trained technicians are at your disposal 24 hours a day, five days a week.

 

Frequently Asked Questions (FAQ)

 

How does CodeTwo Backup for Exchange work?

CodeTwo Backup for Exchange can be deployed on any Windows 7 (or newer) or Windows Server 2008 (or newer) machine within your domain. It connects with your servers via Exchange Web Services (EWS) and SharePoint API to back up mailboxes, public folders and on-premises SharePoint data to an in-house storage. The admin using the program must have impersonation rights granted on users' mailboxes. The admin using the program must be assigned specific roles or given necessary access rights to back up Exchange and SharePoint data.

 

Backups are based on jobs which have 3 customizable properties: location of the backup; scope of data to be archived (defined using a wide range of criteria); start and end time of the backup job.

 

2 types of backup jobs are available: one-time and continuous. Continuous backups are performed in cycles. The first cycle creates a backup copy of all the data that meets the criteria defined by the admin. Subsequent cycles create only incremental layers in places where changes have been introduced.

 

Restoring data is possible on virtually every level: starting with items or attachments, through folders, ending with entire mailboxes. As for SharePoint, the program allows you to restore entire site collections, individual sites, lists, libraries, folders or single items. The target location of a restore action can also be chosen freely. It can another SharePoint server or even Office 365 tenant.

 

Does CodeTwo offer storage for mailbox backup copies?

No, we don't. All mailbox backup copies must be stored on your own drives.

 

Is there a backup-to-cloud option?

No, not yet. But we may add support for 3rd party cloud hosting services in the future.

 

How much disk space will I need?

It depends on how much data you want to back up. CodeTwo Backup for Exchange will perform backups until there is no free space left. The program's interface displays information about the amount of used and free disk space.

 

Can I reassign a license of a user who left the company?

Yes, you can. CodeTwo Backup for Exchange allows you to recycle licenses meaning that you can release a license from a mailbox and reassign it to another one – providing that the license has already been in use for at least 30 days.

 

What does CodeTwo Backup for Exchange back up?

The software backs up user mailboxes, archive (in-place archive) mailboxes, shared mailboxes, SharePoint site mailboxes, resource (room and equipment) mailboxes and public folders from Microsoft Exchange Server 2019, 2016, 2013 and 2010 (SP1), as well as SharePoint Server 2016 and 2013 site collections. All typical folder and item types are supported. CodeTwo Backup for Exchange also can be used to back up Office 365 (Microsoft 365), that is mailbox data in Exchange Online, site collections and team sites in SharePoint Online and OneDrive for Business data.

 

Does the software impose item size or speed limits?

No, it doesn't. Its performance depends only on environmental factors such as hardware speed, mailbox database access speed, EWS and SharePoint API performance (CodeTwo Backup for Exchange uses EWS to connect to your server and SharePoint API to connect to your SharePoint), etc.

There is also no limitation regarding total backup copy size.

 

How are end-users affected by the program's performance?

They aren't. CodeTwo Backup for Exchange accesses their mailboxes on the server-level, reads their contents and creates copies in a location chosen by the admin. Service availability is not interrupted during the process.

 

How many backup/restore jobs can I create?

CodeTwo Backup for Exchange does not limit the number of jobs that can be created in the program. So, to answer the question: an infinite number.

 

Why should I use CodeTwo Backup for Exchange?

Thanks to CodeTwo Backup for Exchange you can create and manage your mailbox, public folders and SharePoint data backups from one place, all that via the admin-friendly console.

Once backup copies are stored on local drives, the program ensures unlimited accessibility of important data (offline backups) and allows for searching and restoring certain items when it is necessary.

CodeTwo Backup for Exchange will also help you fulfill legal requirements regarding the need for electronic data preservation so that certain data is available for legal actions.

Additionally, you can be ensured that no important emails will be lost irreversibly as you have its all versions kept safe.