CubexSoft Office 365 Backup

CubexSoft Office 365 Backup

• Archive/Backup Exchange Online Mailboxes to PST, PDF, MSG, MBOX, EML & EMLX
• Save Office 365 database backup to multiple file formats
• Create backup of entire Office 365 user account to desktop
• Save backup of multiple Office 365 accounts at once using Admin account
• Bulk conversion of Office 365 Accounts as well as Single backup options available
• Advance filters for selective Office 365 local Archive Mailbox folders to MS Outlook
• Complete solution to archive Outlook Web App emails, contacts, calendars on local system
• Different File naming option available for Office 365 backup emails to EML, EMLX, MSG and PDF with customized file names.
• Supported Plans: Office 365 Enterprise, Office 365 Business Premium, Exchange Online, Office 365 Business Essentials and many more...

 

Why Office 365 Backup Crucial?

 

RANSOMWARE OCCURRENCES

Organizations require to think through a multi-layered approach when it comes to security against cyber-outbreaks. Office 365 cloud data is not safe ­ without sufficient backup, companies stand to risk losing all of their files. So a backup plan is required.

 

BUSINESS DOWNTIME

Contacting Microsoft Support and getting help from them for recovery of data loss after identifying the actual document version is a very long process. So to avoid these circumstances, users look for cloud data backup solution.

 

INACTIVE LICENSE = EXTRA COSTS & DATA LOSS

An active Office 365 license is must to read OWA data. And it is unfortunate that inactive user account’s data is forever deleted. Keeping licenses of departed employees retained can be costly and incur extra burden on companies. To cut-off their costs, they need a plan to save their ex-employee’s or inactive user account’s data locally.

 

PERMANENT DELETION ­ CAUSE OF LOST DATA

Once a user deletes a mail or any other data, it will be kept in the Recycle Bin from where it is permanently deleted after 90 days. After it is deleted from the recycle bin, there is no rollback option to recover the deleted data. So, a solution is needed to keep a backup copy of these accidental or intended file deletions.

 

Complete Office 365 Backup Solution

Download and Secure Your Office 365 Emails, Contacts and Calendars Locally with Robust Office 365 Export Tool

 

Safeguard your Emails, Contacts and Calendars

Download the offline copy of email message along with attachments from admin mailbox, user's primary mailbox, and shared mailboxes. Structure of email folders and hierarchy remains unchanged to make it simple for every users. Additionally, contacts and calendars are a major part for businesses. Accordingly, save a copy of your current contact list and calendar entries to avoid data loss in disastrous condition and have a good control over your data in backup form.

 

Date Maintenance without any Time Limitation

Secure your entire cloud data without any limitation of retention period with the help of Office 365 Backup program. Easily save a backup copy of Office 365 Exchange Online emails, contacts, and calendars in your system for as long as you wish.

 

Backup Only Required Data

You can decrease the backup time by saving only the required data from MS Office 365 cloud account, instead of saving complete backup. The tool allows you to archive selective Office 365 mailbox to PST by choosing particular folders from O365 mailbox, thus providing you more control over what data you can save locally. In brief, it ensures that you save a lot of memory space!

 

Data Components Extracted From Office 365 Account?

 

• Emails

 

Email Messages

Software saves all Mail folders (default / custom folders) including all Meta-data properties accurately maintained.

 

Mail Attachment

Tool downloads message attachments and saves them precisely. I.e. documents, images and files will be saved alogwith message in original format.

 

Category & Priority

Category & Priority is kept retained by the tool after cloud backup process.

 

Mail Folder

Entire folder hierarchy will be kept as original by the Office 365 backup program.

 

Date Filter

Easily export Office 365 emails within a specified time range.

 

Data Retention Time Limit

Infinite

 

Backup Office 365 data as

PST, PDF, EML, EMLX, MSG, MBOX

 

• Calendar

 

Calendar

Scheduled or Recurring Business Appointments are saved locally along with all details, including Start & End Date, Subject, Category, Location etc.

 

Retention Limit

Unlimited

 

Backup Calendar data as

PST

 

• Contacts

 

Contacts

Complete contact's information including Name, Home Address, Work address, Location, Email address, Mobile number etc. are saved locally.

 

Retention Time Period

Indefinite time period

 

Save Contacts in

PST

 

Features & Benefits Office 365 Backup
Know all the Attributes of the Program to Backup Office 365 Mailboxes to Different Formats

Backup Exchange Online Archive with Complete Data

The Tool provides complete backup of entire data including emails, contacts and calendars from selected Office 365 user accounts to PST file on local machine.

 

Backup Office 365 Archive Mailbox on Local Machine

The software provides perfect platform to create offline backup of Exchange online mailbox containing emails, contacts and calendars into PST/EML format, on local system.

 

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Save Office 365 Backup to PST/EML and other formats

The software provides multiple options for saving backup of Office 365 accounts into multiple different formats. Important - For saving Office 365 database backup to PST, MS Outlook 2016, 2013, 2010, 2007 installation is necessary.

 

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Move Single User Account Data from Office 365 to Hard Drive

The software lets users to extract single Office 365 user account by providing the credentials of that particular account and save entire items of the user account mailbox to selected output file.

 

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Save Backup of Multiple Office 365 User Profiles in Batch

With this utility, users can also save data of multiple Office 365 user accounts at once using Application Impersonation Option. To do this they need to save all the usernames and passwords of all the user accounts in a CSV file and select this CSV file to provide credentials of multiple Office 365 user accounts at once. The output file will be generated as individual file for each account.

 

Save Office 365 Mail to PDF

The software also provides option of moving Office 365 mailbox to PDF format. When PDF option is selected, the tool enables users to get OWA mailbox data either as a single PDF document or as separate PDF file for each email message. The software also provides options to save attachments as “embedded within PDF file” or “in a separate folder”.

 

Date Filters to Archive Office 365 to PST

The software provides date filter option to help users create backup of Office 365 mailbox to PST between specified date ranges. Only the items appearing on or between the entered date ranges will be exported to offline PST file from Office 365 account.

 

Backup Office 365 Calendar and Contacts

Office 365 database backup Tool also provides the option to export and save calendars and contacts data from Outlook 365 user account. Just select the corresponding checkboxes to start taking backup of calendars and contacts from selected Office 365 user account profile.

 

Multiple Office 365 Platform Support

The software very well supports almost all the Plans of Office 365 Account. The software is being tested on Office 365 Enterprise E1, Office 365 Enterprise E3, Office 365 Enterprise E5, Exchange Online Plan 1, Exchange Online Plan 2, Office 365 Business Premium, Office 365 A1, Office 365 A3, Office 365 A5, Office 365 F1, Office 365 Business Essentials...

 

Save Office 365 Mailbox with Proper Data Integrity

While saving Office 365 database to selected output formats on local hard drive, the tool retains all the email properties and contact fields unaltered. Even the calendars have all the associated details kept saved in accurate manner. The folder structure in which the data was saved in Office 365, will also remain the same after backing up Office 365 user accounts' data in different formats.

 

Different Naming options to Backup Office 365 Webmail Data

The software provides different file naming options to help users convert Office 365 emails to EML, EMLX, MSG and PDF. Users can save, categorize and manage their emails using different naming attributes like subject, from, date on their computer system locally.

 

 

Windows Based App to Save Emails from Outlook Web App

Office 365 Backup Utility is a Windows based app and will run smoothly on all Windows editions ­ 10, 8.1, 8, 7 etc. The software provides consistent results on all Windows machine and save Office 365 user account backup to PST/PDF/EML/MBOX/MSG/EMLX with complete success.

 

System Specifications

 

Hard Disk Space: 50 MB of free hard disk space

RAM: Minimum 512 MB is required

Processor: Intel® Pentium 1 GHz processor(x86, x64) or equivalent

Supported Editions: Win 10 & All Below Windows Versions

 

Comparison of Trial & Full Version

Feature Comparison of Office 365 Backup Software - DEMO and Licensed Version

 

Product Features	DEMO Version	FULL Version
Load Mailbox Folders	V	V
Multiple saving options	V	V
File Naming options	V	V
Windows 10 & All Other Previous Windows Version Supported	V	V
Backup unlimited mailboxes	First 20 items per folder	All Items
24*7 Tech Support & Secure 100%	V	V

 

Frequently Asked Questions

Commonly Asked User's Questions and Answers

 

Can I create backup of multiple user accounts from Office 365 to PST at once?

Yes, you can save Office 365 backup of multiple user accounts at once by saving and uploading their login credentials in a CSV file. The tool will create individual PST for each Office 365 user account.

 

How do I export my emails from Office 365?

Follow these steps to export data from Exchange Online mailbox:

• Download Office 365 software and login using your credentials
• Select the folders for which you want to create local copy for offline access
• Select the destination to save offline copy of your Exchange account data
• Select PST, EML, MBOX, MSG, EMLX or PDF from the available options. The tool will allow you to save the selected items from Office 365 user accounts. For this select the checkboxes appearing on the left of items ­ Mails, Contacts, and Calendars to create their backup.
• Apply date filters and naming options, if you want and click on Start Button.

Note: Naming convention option is available for EML, MSG, PDF and EMLX format only.

 

What is Application Impersonation option?

Application Impersonation Option is provided for Admins only. Using this option, Admins (by entering admin credentials) can save backup of multiple Office 365 users' mailbox data to PST at once. The login details of the listed user accounts, for which backup is needed, are saved in a CSV file and this CSV file is added to the software to create their backup at once. Every user account will have separate output file generated for them.

 

How can I export CSV file of all the tenants of my Office 365 account?

Follow these steps to export the login credentials of all your Office 365 user mailboxes in a CSV file:

• Login to your Office 365 admin account
• Go to Admin >> Click on Active users.
• The list of all the active users will appear. Select the tenants individually by ticking their corresponding checkboxes or select all of them by ticking the Select All option.
• Click on Export link to export the data in CSV file. The file will be downloaded and saved at the location where all your internet downloaded files are saved. By default it is at Downloads folder, appearing under C:\ drive. (Complete path: C:\users\USER_NAME\Downloads).

 

How can I use Application Impersonation option?

To use Application Impersonation option, you must have access to Office 365 Admin Account. This option supports batch migration of O365 user mailboxes to different formats on local system, in single processing. To use this option, follow the below steps:

• First export and save all your user account’s login details in CSV file from your O365 admin account. 
• Download and install the software on your system
• Enter your Office365 Admin account details, check the option “Application Impersonation” and press login button
• Choose Office 365 Backup option to archive multiple user accounts database to your system.
• A copy of Sample CSV file will automatically get created on your Desktop. If in case it is not created, then you can get one by clicking on Sample CSV link. Please Note that this is the sample file and is for your reference only. You have to create the one according to its format by copying the desired fields from the CSV file that you exported from your admin account. (Note: you only have to select the data appearing under the column named UserPrincipalName. This column contains the user IDs of the all the tenants in the O365 admin account).
• Now click on browse button to add the just created CSV file. Once the CSV file is loaded, the software will display the list of all the mailboxes. Select all of them by clicking on Select All option, or you can select the desired ones by clicking on their corresponding checkboxes. Finally, Click on Next Button.
• A new window will appear displaying a list of export options. Choose the one according to your requirements and click on Next.
• Now the software will start the backup process.

 

What is the use of Date Range?

Sometimes users need to take backup of Office 365 data between specific time periods, say for a month only. Using date range option, they can easily save their data between their specified date ranges.

 

How can I be sure about software working before making a purchase?

Using FREE demo edition of Exchange online mailbox utility, you can easily evaluate its performance without paying any charges. Free demo will allow backup of first 20 emails, contacts, calendars data to specified format for offline access on local hard drive.

 

Client Reviews

 

“Using this Office 365 Tool I was able to save offline backup of my Exchange online mailboxes to PST without losing a single bit of data. Now, I can secure my Office 365 on premise data to my local machine anytime, anywhere as per my convenience.”

Scott M. Strauch |TX, USA

 

“Creating backup of all my employees' database was a big challenge for me. But the utility eased the entire process for me and I could easily save my entire Office 365 data to PST at once. What's more, the tool created individual PST for each user account, so managing them on local disk was not a problem at all.”

Janice J. Williams |BS, Germany