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There is no adequate project/task management solution for workgroups under G Suite.
The existing systems are “adaptations” of previously made products to co-exist with G Suite. Because of this user experience is not seamless.
The offered functionality greatly overlaps with what’s already available in G Suite.
With Projects we are aiming to have the right set of tools for working with projects and tasks, and give access to all the power of tools created by Google.
Projects does not attempt to do anything which is already covered by G Suite.
Projects allows to work with the existing company structure, like Groups, already set up for your domain.
Projects is a tool comprising project management and team collaboration capabilities for companies using G Suite. Projects helps you stay organized, keep your projects on track and get the work done.
Helps you see what is planned and who’s in charge
Introduces all your colleagues from your G Suite domain
Helps you stay productive and get everything done on time
Easily create, assign, and comment on tasks.
Prioritize your tasks from multiple projects in the most productive order for you.
Inbox — incoming tasks that haven't been prioritized yet.
Today — tasks that have to be addressed in the first place.
Next — important tasks of no immediate urgency.
Scheduled — tasks that have to be taken care of on specific dates.
Someday — tasks to be done at some point in the future.
Use projects or areas to group your tasks.
Every task belongs to some sector of work.
Area is a collection of tasks belonging to a responsibility area or a process within your company.
Project is a space for tasks related to an undertaking that has a limited scope of work and a definite goal.
Projects and areas can be shared with people and groups. An area may contain one or more projects.
With Projects you always see what is planned and who’s in charge.
Avoid confusion with numeric or symbolic priorities. The higher you place a task in the list, the more priority it has. Drag-n-drop a task to change its priority.
Increase your productivity by focusing on one task at a time. Projects allows to track work on a task through Start Work functionality.
Keep an eye on your personal activity with the help of the Dashboard.
Stay updated by getting email notifications about changes and comments of the task you watch or you have created and assigned to others.
Projects and tasks can be shared between people and groups inside your G Suite domain or other Google users you’ve invited.
Once you install Projects, everyone in your organization will get instant access to the system via their G Suite accounts.
You can share your projects and areas with users and groups that are already available in your domain. There’s no need to create new user accounts or groups.
You can invite for collaboration a person outside of your G Suite domain. The only thing they need to have is a Google account.
Use Watch and Comments functionality to exchange information promptly and eliminate unnecessary status meetings.
Store organized tasks attachments in your Drive.
Give complete information on a task by attaching Google Drive documents, spreadsheets, presentations, drawings and images, or giving a link to the web.
Upload a file from your computer and it will be stored in a Drive folder you define at the project or area set up.
The Drive folder with attachments will have the same permissions as your project (or area), so all team members can easily access the files.
Log work spent on tasks and create reports.
Add or remove time you spent on an individual task, add additional comments while reporting. Mark your tasks with tags.
Get a work report for a project or an area for the desired dates. Group data in your reports by projects, people or tags.
Reports are created as Google Spreadsheets, so you can apply filtering, create charts and perform any kind of additional analysis on the collected work data.
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